Submission formats

Oral presentation

The oral presentation is a presentation format that requires a submission containing a summary of the topic, a defined target audience, keywords, expected learning outcomes, and an indication of required prior knowledge (if any). The allotted time for the presentation is 10 minutes, which should include time for audience questions.

Propose a special session

If you would like your own more specific topic to be covered, we invite you to propose a special session where you and your colleagues can share original ideas and discuss them with the audience.

BoF (Birds of a Feather)

A BoF (Birds of a Feather) is a form of conference event that provides an informal environment for discussing a topic that is common and interesting to a specific group of participants. Unlike presentations, panel discussions, or workshops that are usually more structured, BoFs represent an opportunity for informal discussion where everyone can participate equally and contribute to discussion with their thoughts, ideas, experiences, and suggestions. That’s why we invite you to actively participate in designing the program by proposing discussion topics. We look forward to a collaborative reflection!

The scheduled duration for holding a BOF is 90 minutes.

How to Structure a BoF Proposal?

• define the title, significance, and relevance of the topic/trend.
• specify the duration – 45 or 90 minutes.
• state the learning outcomes for the participants (from the participant’s perspective): What will participants learn after participating in the discussion?
• define the target audience: Who is the BoF intended for? What is the profile of the expected participants?
• identify the discussion facilitator and explain how their expertise, knowledge, experience, constructiveness contribute to the discussion.
• describe methods to encourage audience participation.
• keywords.

Workshop

The workshop is a format in which the author presents and transmits knowledge through various tools to participants who actively and practically participate.

The estimated time for the workshop is 90 minutes, and that time includes questions from the audience.

How to design a submission for a workshop?

• state the learning outcomes for the participants of the workshop (from the participant’s perspective): What will the participants learn / master / be able to do after attending the workshop? For example, after attending a workshop on Moodle, participants will be able to: log in, view materials, use the forum and calendar, and submit a task.
• define target groups: Who is the workshop for? What is the profile of the expected participants?
• define the necessary prior knowledge of the workshop participants: What previously acquired knowledge, skills or experiences are necessary?
• define the level of prior knowledge: basic, intermediate, or advanced?
• determine the size of the group: What is the minimum number of registered participants below which the workshop will not take place? What is the maximum number of participants?
• present the methods to be used:
  • lecture
  • presentation from the lecturer computer
  • group work of participants, with or without the use of computers
  • individual work of participants, on the computer or without
  • some other form of work (which?)
• keywords

Panel Discussion

A panel discussion is a public debate in which the audience also participates.

The panel discussion submission should include:

• the title of the panel discussion 

• speakers (it is necessary to list the panel moderator and panellists. The maximum number of panellists is four.)

• learning outcomes for panel participants (outcomes need to be formulated from the participants’ perspective: What will the participants learn in the panel?)

• defined target group (who is the panel intended for? What profile are the expected participants?)

• required prior knowledge of panel participants (what previously acquired knowledge, skills or experience are necessary and/or important for attending the panel?)

• required level of prior knowledge (basic/ intermediate/advanced)

• keywords

Criteria for the evaluation of open panels:

• Current and up-to-date topic – is it a current problem?

• Contribution to the conference – will the panel make a significant contribution to the conference topics?

• Relevance of panellists – knowledge, experience, constructiveness, diversity in relation to the topic, institutional, geographical, and demographic characteristics (e.g. workplace, gender).

• Motivation and inspiration for the audience – do the panellists have the potential to influence the audience, does their CV prove that they have participated in similar events (e.g. panels, workshops, conferences).

• Approach – will the panellists allow for the inclusion of different perspectives and encourage audience participation?

• Clarity – the proposal should be clear, complete, and articulate.